SDS Software: how eQgest can help you draft the document in line with current Brazilian regulations

1. What changed with ABNT NBR 14725:2023?

2. What are the main challenges for companies

3. How eQgest supports this process

4. Conclusão

With the new version of ABNT NBR 14725:2023, having the support of SDS software may be essential to adapt technical documentation to the regulation in the Brazilian chemical sector.

The regulation was published on July 3, 2023, introducing significant changes to the preparation of Safety Data Sheets (SDS), formerly known as FISPQ, and chemical product labels in Brazil. Following the transition period, it becomes mandatory on July 3, 2025.

The updates aim to align Brazilian legislation with the 7th edition of the Purple Book of the Globally Harmonized System of Classification and Labelling of Chemicals (GHS), requiring greater technical rigor, higher levels of detail, and clearer information throughout the supply chain.

In this new regulatory context, many companies face the challenge of adapting their technical documentation and packaging without compromising productivity or compliance.

 This is where eQgest comes in: a specialized software that makes this process faster, safer, and more efficient—ensuring compliance with the new regulation with ease and reliability. In this article, we explain how — read on!

What changed with ABNT NBR 14725:2023?

The update introduces significant improvements in hazard communication and strengthens the protection of human health, the environment, and workplace safety.
The main changes include:

• Expanded hazard categories for substances and mixtures, with more precise criteria for evaluating and classifying physical, health, and environmental hazards.

• Updates to H (hazard) and P (precautionary) statements, including new phrases, wording revisions, and removal of obsolete terms, encouraging stronger alignment with GHS international guidelines.

• Reorganization of SDS sections, requiring greater clarity and precision, especially in:
  - Section 3 – Composition and information on ingredients;
  - Section 9 – Physical and chemical properties (including new mandatory particle characteristics);
  - Sections 11 and 12 – Updated toxicological and ecological information.

• New labeling requirements, including:
  - Signal words ("Danger" or "Warning"—"Caution" was removed);
  - Harmonized GHS statements even for non-hazardous products;
  - Specific rules for labeling products in small packages (≤ 250 mL), aimed at improving traceability and communication even in limited volumes.

See the full breakdown here: Everything you need to know about ABNT NBR 14725:2023.

What are the main challenges for companies

Complying with ABNT NBR 14725:2023 requires deep technical knowledge, internal organization, and efficient tools—like SDS software—to ensure both compliance and safe information.
Companies typically face challenges such as:

• Reclassifying products: chemical products must be reevaluated using the new GHS criteria adopted by the regulation, including hazard classes, categories, and concentration limits
  

• Updating Safety Data Sheets (SDS): old FISPQs must be converted to the new required format, including more detailed content, reorganized sections, and new mandatory information;
  

• Aligning SDS and labeling: ensuring that SDS information is accurately reflected on labels is essential to avoid discrepancies that could undermine compliance and safety;
  

• Document management and traceability: the regulation requires strict control over versioning, updates, and access to SDS for employees, customers, and regulatory bodies;
  

• Multilingual versions for export markets: companies operating internationally must provide SDSs and labels in multiple languages, complying with local regulations while aligning with GHS.

How eQgest supports this process

Drafting and maintaining Safety Data Sheets (SDS) and labels in compliance with ABNT NBR 14725:2023 can be complex—especially if done manually.
Classification errors, inconsistent information, and lack of standardization are real risks that can compromise compliance and operational safety.
eQgest was built to solve these challenges with efficiency and reliability. Here’s how this SDS software can transform the process:

• Smart automation
  Based on the chemical composition of the product, eQgest automatically performs physical, health, and environmental hazard classifications in line with the updated regulation. The system automatically suggests:

  • H and P statements.

  • Mandatory hazard pictograms.

  • Signal words.

  • Simultaneous generation of the SDS and label in an integrated format, already compliant with the new standard and GHS requirements.
    

• Standardization and consistency
  eQgest ensures consistent and uniform SDS creation, regardless of the number of products or users involved. It reduces manual errors, eliminates rework, and boosts the technical credibility of documents for customers and regulatory agencies.

• Continuous updates
  eQgest offers a solid and constantly updated regulatory-technical database, allowing SDSs to be reviewed and updated quickly and safely whenever there are technical or regulatory changes. It ensures ongoing compliance with ABNT NBR 14725:2023 and other applicable laws. The database includes:

  • National and international regulatory changes.

  • Hazard (H) and precautionary (P) phrases.

  • Hazard classes and categories.

  • Concentration limits and threshold values.

  • Required physical and chemical properties.

  • Toxicological and ecotoxicological data.

  • UN numbers and transport information for dangerous goods.

  • Occupational exposure limits, among others.
    

• Version control
  Each SDS generated in eQgest includes detailed version history: date, revision number, reason for the update, etc. This is crucial for audits, traceability, and document compliance.

• Quick access and secure sharing
  SDSs are centrally stored and can be accessed and shared easily, quickly, and securely with employees, customers, and authorities.

• Flexibility and customization
  In addition to standard templates, eQgest allows flexible settings for custom texts, client-specific data, language or country requirements, and additional information for national or international markets. This flexibility ensures your company can meet specific requirements without sacrificing technical compliance.

Conclusion

Complying with the new ABNT NBR 14725:2023 goes far beyond a simple document update—it requires technical attention, regulatory expertise, and smart tools that offer agility, accuracy, and compliance.
By adopting eQgest as your SDS software, your company gains a complete solution that ensures:

• Full regulatory compliance with the new standard and GHS.

• Reduced manual errors in classification, labeling, and SDS authoring.

• Optimized use of your technical team’s time and resources.

• Readiness for ongoing updates to future regulations.
  

Want to simplify compliance management in your company? Book a free demo with our technical experts and see how eQgest can improve your routine with greater safety and efficiency.